Position Summary

The Accounts Payable Specialist is responsible for processing and maintaining the company's accounts payable records, ensuring timely and accurate payment of invoices, expense reports, and vendor obligations. This position works closely with vendors, department managers, and the accounting team to maintain financial accuracy and compliance with company policies. This is a full-time position hours Monday to Friday 8:00 am to 5:00 pm

Essential Duties and Responsibilities

• Review, verify, and process vendor invoices for payment.
• Match invoices to purchase orders and receiving documents.
• Code invoices to appropriate general ledger accounts.
• Process weekly check runs, ACH payments, and wire transfers.
• Reconcile vendor statements and resolve discrepancies.
• Respond to vendor inquiries regarding payment status.
• Maintain accurate vendor records, including W-9 forms and contact information.
• Assist with month-end and year-end closing activities.
• Prepare accounts payable reports and spreadsheets as needed.
• Ensure compliance with company policies and accounting procedures.
• Support audits by providing requested documentation and records.
• Assist with other accounting and administrative duties as assigned.

Qualifications

Education and Experience

• Associate degree in Accounting, Finance, Business Administration, or related field preferred.
• Minimum of 2 years of accounts payable or accounting experience preferred.
• Experience with accounting software and ERP systems preferred.

Knowledge, Skills, and Abilities

• Strong understanding of accounts payable processes and accounting principles.
• Proficiency in Microsoft Excel and Microsoft Office applications.
• Excellent attention to detail and accuracy.