General Summary

We are a fast-growing, highly respected leader in Visual Communications seeking a full-time Event Coordinator to join our dynamic marketing team. This role offers an exciting opportunity to gain hands-on experience planning and executing high-impact tradeshows and events that drive brand awareness and business growth.

Our marketing team operates as an in-house agency, collaborating across disciplines including advertising, events, social media, public relations, digital, and content production. We’re a group of highly motivated professionals who value creativity, precision, and a shared commitment to excellence.

This is an in-office position at our Woodridge, Illinois facility, with occasional local and national travel. The Event Coordinator will report directly to the Director of Marketing.

Key Responsibilities

The Event Coordinator will support the planning, coordination, and execution of tradeshows and corporate events, including but not limited to:

• Plan and manage logistics for tradeshows, board meetings, executive dinners, and certain sales events.
• Provide administrative support to executive team members
• Coordinate exhibitor requirements, including kit completion, registrations, lead retrieval, and travel arrangements
• Oversee exhibit setup and teardown across various booth formats (tabletop, inline, and island displays)
• Maintain and manage exhibit inventory, including shipping, tracking, and returns
• Partner with Sales teams to conduct pre- and post-show planning and debrief meetings
• Support pre-, during-, and post-event communications, including email campaigns and social media content
• Ensure timely lead capture, CRM import, and reporting on lead conversion and event ROI
• Assist in planning and executing internal training events (e.g., quarterly Orbus University sessions)
• Source and manage corporate apparel and promotional merchandise for events

Qualifications & Skills

• Bachelor’s degree in marketing, business, or a related field preferred
• 2–5 years of experience in event coordination, tradeshow management, or marketing support preferred
• Strong written and verbal communication skills with attention to detail
• Exceptional organizational and project management abilities; able to manage multiple priorities simultaneously
• Proven ability to meet deadlines in a fast-paced environment
• Proficiency in Microsoft Office (Word, Excel, PowerPoint); experience with Adobe Creative Suite (InDesign, Photoshop, Illustrator) is a plus
• Tech-savvy with experience using event software, lead-capture tools, and basic AV equipment
• Strong interpersonal skills with the ability to collaborate across teams and departments
• Comfortable standing for long periods and performing physical setup tasks
• Ability to lift and carry up to 40–50 pounds (adjustable to your requirement) safely and repeatedly
• Flexible schedule, including travel and extended hours during shows.

What Makes You Successful in This Role

• Highly detail-oriented with a proactive mindset
• Comfortable managing logistics and problem-solving on the fly
• A team player who can work independently as well as collaboratively and who thrives in a high-energy environment
• Customer-service focused attitude and a friendly, professional demeanor
• Passionate about creating seamless, engaging event experiences