My job alerts
Part Time Eligibility & Contributions Coordinator (Madison, WI)

BeneSys
Madison, WI, USA
USD 24.85-24.85 / hour
Posted on Mar 17, 2026
Apply now
     
  Position: Part Time Eligibility & Contributions Coordinator (Madison, WI)  
     Location:   Madison, WI
  
  
  Job Id: 2552  
  # of Openings: 1  
    
 Part Time Eligibility & Contributions Coordinator (Madison, WI)
 
 Summary - The Part Time Coordinator will perform varied functions for health fund and 401(k) plan related to eligibility. An excellent candidate will be able to: work independently, multi-task, be detailed oriented, enjoy a fast-paced work environment, enjoy phone and in-person interaction with members to resolve issues. 
 
Essential Duties and Responsibilities include but not limited to
 Health Fund Related Duties:
Maintain eligibility records for Fund participants, including posting contributions when necessary.
Generate and mail necessary eligibility-related documents Self-Pay notices
Notices of cancellation of fund coverage
COBRA election forms
Coverage reinstatement notices
 
Compile and mail new enrollment packets to newly eligible participants.
Coordinate with Fund service providers to maintain up-to-date participant eligibility information.
Process disability credits.
Process retiree credits.
Generate Medicare retiree eligibility monthly comparison file.
Coordinate periodic and annual Fund mailings (i.e., Summaries of material modification, annual open enrollment packets).
Generate and mail liquidated damages and interest assessments to delinquent employers.
Generate and mail delinquent notices.
Generate debit/credit notices.
Assist Plan Manager with preparation of eligibility-related reports for quarterly Board of Trustees meetings.
Assist with compilation of Fund records requested in connection with annual audit.
Ensure accurate tracking of employer audit-related payments.
Prepare and review month-end balancing reports.
Respond to participant inquiries via phone and e-mail regarding eligibility concerns.
Regular and predictable attendance is an essential function of this job.
401(k) Plan Related Duties:
Maintain contribution records for Fund participants.
Coordinate periodic and annual Fund mailings (i.e., summaries of material modification, summary annual report).
Generate and mail liquidated damages and interest assessments to delinquent employers.
Assist Plan Manager with preparation of Plan participation-related reports for quarterly Board of Trustees meetings.
Compile and mail new enrollment packets to newly eligible participants.
Assist with compilation of Fund records requested in connection with annual audit.
Ensure accurate tracking of employer audit-related payments.
Respond to participant inquiries via phone and e-mail regarding Plan accounts, coordinating with Plan recordkeeper as necessary.
 Education and/or Experience - Post High School education or prior related work experience preferred.
 
 Language Skills - Ability to read and interpret eligibility rules as outlined in plan Summary Plan Description (SPD), user manuals for on-line services, department rules & procedures manual, COBRA compliance manual. Ability to speak clearly and effectively explain to members, dependents, providers & union officials, eligibility and participation provisions of health fund and 401(k) plan.
 
 Mathematical Skills - Ability to perform month-end balancing duties. Clearinghouse/lockbox duties require mathematical aptitude.
 
 Reasoning Ability - Must be capable of performing all functions relating to month-end balancing and transfers related to clearinghouse/lockbox duties. Analysis and correction of member eligibility issues and 401(k) participation issues will be required. 
 
 Work Schedule - Part Time. Monday – Friday, 8:00am - 12:00pm. Requires in-office days but also offers at-home flexibility after 90 days.
 
Competitive Benefits and Compensation Package
 Paid Time Off (PTO) - Pro-rated based on work schedule
Holiday Pay – Pro-rated based on work schedule
401k with employer match
Career development opportunities
Referral bonus for all successful full-time referrals
 
 Pay - Hourly rate is $24.85 for this position. Actual rate dependent on location, skills, education, experience and other business factors.
 
Our Culture
BeneSys wants to be a great service provider to the members we serve, and we recognize we can only do that if we are also a great employer with successful employees. In short, our success is driven by our employees’ successes. We want to be a place where people want to work, feel proud of what they do and feel fulfilled both professionally and personally. We want to create a place where employees can find long-term growth and potential. 
 
Our culture focuses on three core values:
Collaboration: working together across 31 locations to achieve the best for the company and our clients
Dedication: striving to create an environment where all employees work toward a common goal while committing to providing the best customer service to our members and our colleagues 
Integrity: doing what we say we will do. Upholding strong ethical and moral principles
ADA & EEO
 
Reasonable accommodations will be made so that qualified individuals with disabilities are able to complete the application process and, if hired, fulfill the essential functions of their job.

 
  Apply for this Position 
  
 
 
Apply now
See more open positions at BeneSys
Portfolio Company Careers

Part Time Eligibility & Contributions Coordinator (Madison, WI)
