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Contributions Coordinator (Canfield, OH)

BeneSys

BeneSys

Canfield, OH, USA
USD 18.75-20 / hour
Posted on Sep 4, 2025
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Position: Contributions Coordinator (Canfield, OH)
Location: Canfield, OH
Job Id: 2433
# of Openings: 2
Contributions Coordinator (Canfield, OH)
Summary- Responsible for the receipt, entry and balancing of all employer remittance. The coordinator is responsible for communicating any variances or discrepancies to the employer. A successful candidate must be well organized, have excellent verbal and written communications skills and be comfortable with multi-tasking.
Essential Duties and Responsibilities include but not limited to
  • Opening all mail relating to employer and employee contributions, entering contribution forms in the computer, balance to bank deposits and monthly deposit logs.
  • Updating bond information, creating, and mailing discrepancy notices, creating, and mailing liquidated damages letters and reminder notices, tracking discrepancy and liquidated damages letters.
  • Prepare contribution reception report, delinquency report, liquidated damages and discrepancy reports for trustee meetings and legal counsel.
  • Making copies as required, filing forms, and reviewing monthly PDF files.
  • Creating and maintaining fund-specific procedural manuals, contacting the employers and the union hall for missing employee information, communicating with members on various contribution issues.
  • Setting up and maintaining reciprocity for members working outside their home locals, setting up and maintaining vacation accounts as well as vacation check runs.
  • Respond to common inquires or complaints from employers and financial institutions through written and oral communication
  • Other duties as may be assigned.
  • Regular and predictable attendance is an essential function of this job.
Qualifications - Excellent customer service skills are a must. Must be able to multi-task. Must be detailed oriented and well-organized.
Education and/or Experience - Post High School education or prior related work experience preferred. Ten Key Pad speed is a must.
Language Skills - Must have good communication skills and excellent customer service skills. Coordinators must possess the ability to use solid written and verbal communication skills to respond clearly and professionally to common inquiries or complaints from employers and financial institutions through written and oral communication.
Mathematical Skills - Must have strong knowledge in accounts receivable. Coordinators must be able to calculate figures and amounts using basic math skills. Knowledge of decimals, fractions and percentages are required.
Physical Demands - At least 80% of the essential job functions are performed while sitting at a computer desk, focusing for long periods of time on certain tasks. The job involves extended periods of keyboarding.
Work Environment - The position operates in an office/clerical setting, using standard office equipment such as computers, phones, photocopiers, filing cabinets, fax machines, etc. The department can be fast paced and most work is done independently.
Computer Skills - Working knowledge of Microsoft Office Products. Experience with Word, Excel and Outlook is essential.
Reasoning Ability - Must be able to look at a problem logically and figure out the source of the problem using mathematical balancing skills and recollection of repetitive problem sources.
Work Schedule - Full time. Monday - Friday, 7:30 am - 4:30 pm. Requires in-office days but also offers at-home flexibility after 90 days.
Competitive Benefits and Compensation Package
  • Paid Time Off (PTO)
    • 15 days of PTO during first full calendar year!
  • 12 paid holidays
  • 3 days paid bereavement leave
  • Medical, dental and vision insurance, with option for dependent coverage
  • Company-paid basic life, short-term disability, long-term disability, and AD&D insurance
  • 401k with employer match
  • Tuition reimbursement program
  • Career development opportunities
  • Referral bonus for all successful full-time referrals
  • Annual opportunities for increases
Pay
Hourly rate for this position ranges from $18.75 - $20.00. Actual starting rate dependent on skills, experience, location and other business factors.
Our Culture
BeneSys wants to be a great service provider to the members we serve, and we recognize we can only do that if we are also a great employer with successful employees. In short, our success is driven by our employees' successes. We want to be a place where people want to work, feel proud of what they do and feel fulfilled both professionally and personally. We want to create a place where employees can find long-term growth and potential.
Our culture focuses on three core values:
  • Collaboration: working together across 31 locations to achieve the best for the company and our clients
  • Dedication: striving to create an environment where all employees work toward a common goal while committing to providing the best customer service to our members and our colleagues
  • Integrity: doing what we say we will do. Upholding strong ethical and moral principles
ADA & EEO
Reasonable accommodations will be made so that qualified individuals with disabilities are able to complete the application process and, if hired, fulfill the essential functions of their job.
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