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Administrative Assistant/Scanner (Waukesha, WI)

BeneSys
Administration
Waukesha, WI, USA
USD 18-18 / hour
Posted on Aug 1, 2025
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  Position: Administrative Assistant/Scanner (Waukesha, WI)  
     Location:   Waukesha, WI
  
  
  Job Id: 2416  
  # of Openings: 1  
    
 Administrative Assistant/Scanner (Waukesha, WI)
 
Summary
Provides administrative support to the Waukesha office. Assists management and other office personnel to help increase workflow efficiencies and department productivity. This is a Collective Bargained position.
 
Administrative Assistant/Scanner Responsibilities include but not limited to
 Scan documents into the system and network; index documents based on client, department and member.
Prepare outgoing mailings to include copying, stuffing and labeling.
Update participant system records based on forms/documents received.
Create and/or update spreadsheets as needed.
Assist with filing projects.
Performs a variety of clerical duties.
Regular and predictable attendance is an essential function of this job.
 
Scanner/Administrative Assistant Requirements
 High School diploma or GED.
Excellent math skills and strong communication skills are essential.
Proficiency in MS Word, Excel and Outlook is a must.
Extremely organized with the ability to work independently as well as in a team environment is critical.
The individual must speak clearly and professionally.
Must have the ability to understand written and verbal directions.
Ability to apply common sense to carry out detailed written or verbal instructions.
Must be able to adapt quickly to various databases with willingness to learn.
General knowledge of office equipment to include copiers and scanners a must.
 
 Work Schedule - Full-time. Monday – Friday, 7:30am - 4:00pm. Required in office (No at-home days).
 
Benefits 
This is a union position, benefits offered are determined by the collective bargaining agreement. 
Health Insurance with short term disability
2 days paid vacation after 6 months, 5 days after 1 year, 10 days after 2 years
6 days paid sick time after 6 months and 12 days after 1 year
Paid bereavement leave
10 paid Company holidays and one floating Employee Appreciation Day
Defined contribution pension plan
Voluntary 401(k) with employer match
Pay
This is a union position. The wage rate for this position is determined by the collective bargaining agreement and may be dependent on experience, skills, education and other business factors. The current minimum starting rate for this position is $18.00 per hour, with a minimum $0.50 per hour increase after six months.
 
Our Culture
BeneSys wants to be a great service provider to the members we serve, and we recognize we can only do that if we are also a great employer with successful employees. In short, our success is driven by our employees' successes. We want to be a place where people want to work, feel proud of what they do and feel fulfilled both professionally and personally. We want to create a place where employees can find long-term growth and potential. 
 
Our culture focuses on three core values:
Collaboration: working together across 31 locations to achieve the best for the company and our clients
Dedication: striving to create an environment where all employees work toward a common goal while committing to providing the best customer service to our members and our colleagues 
Integrity: doing what we say we will do. Upholding strong ethical and moral principles
ADA & EEO
 
Reasonable accommodations will be made so that qualified individuals with disabilities are able to complete the application process and, if hired, fulfill the essential functions of their job.

 
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Administrative Assistant/Scanner (Waukesha, WI)
