We are 360 Fire & Flood, a leading national disaster restoration company committed to providing comprehensive and efficient solutions to commercial and industrial clients affected by fire, water, and other disasters. With over 200 years of combined experience in the industry, our team of highly skilled experts is dedicated to restoring your property with care and precision.

As a trusted partner to many large national corporations, we understand the importance of a timely and effective response. Our round-the-clock availability ensures that we are always prepared to mitigate the impact of any disaster and restore your property to its pre-loss condition.

Our expertise lies in working closely with our clients and insurance companies to secure the best quality restoration services possible. This collaboration enables us to streamline the restoration process and minimize risk, reducing the burden on our clients. At 360 Fire & Flood, we strive to make the recovery process as smooth and seamless as possible, allowing you to focus on what matters most.

Job Summary

The Administrative Coordinator, Field Operations provides essential support to the daily functions of the Production and Field Operations teams, including construction, water mitigation, mold remediation, and project management. This role is responsible for coordinating administrative processes, managing documentation, and ensuring clear communication between office and field staff. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced, deadline-driven environment.

Key Responsibilities

File & Document Management

• Maintain and organize files for all active and closed projects.

• Ensure documentation is collected, labeled, and stored according to company standards.

• Upload and manage digital records in cloud-based or internal job management systems.

Daily Field Reports (DFRs)

• Generate and distribute Daily Field Reports based on input from field staff.

• Review reports for accuracy, timeliness, and filing compliance.

Crew Sheet Coordination

• Collect, track, and review crew sheets from field personnel.

• Verify accuracy and follow up with staff as needed.

• Input crew hours into internal tracking or timekeeping systems as required.

Reporting & Communication

• Generate status and progress reports for project managers and company leadership.

• Assist in tracking production milestones, job progress, and follow-up items.

• Serve as a communication bridge between office and field teams to ensure seamless coordination.

Permit Coordination

• Prepare and submit permit applications for construction projects.

• Track permit statuses, follow up on approvals or additional requirements, and communicate updates to project teams.

• Maintain organized records of permits, renewals, and inspections.

Administrative & Operational Support

• Provide scheduling, documentation, and administrative support to production and project management staff.

• Order materials or supplies as requested by team leads.

• Support onboarding of subcontractors and vendors by gathering compliance forms and required documentation.

Qualifications

• Education: High school diploma or equivalent required; associate’s or bachelor’s degree preferred.

• Experience: 2+ years in an administrative coordination role; experience in construction, restoration, or a related industry preferred.

Skills:

• Strong organizational and time-management abilities.

• Excellent written and verbal communication skills.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

• Familiarity with construction or restoration software (e.g., Xactimate, DASH, JobNimbus, Buildertrend) is a plus.

• Ability to work independently and collaboratively across departments.

Work Environment

• Primarily office-based with occasional visits to job sites or municipal offices for permit submissions.

• Fast-paced, dynamic environment requiring flexibility and multitasking.